Corporate

Mail Equipment and Postage No Cost or Obligation Analysis Most organizations do not have complete details on their mailing costs to know that they are overspending.  Prior to committing to use our services, Postal Advocate will provide a complete analysis and quantify the specific savings you can expect with our services.  This is not a high-level hypothetical report, but the detailed analysis of your inventory of equipment, contract expiration dates, postage spends, along with a future location by location renewal plan to generate savings on equipment and postage. enterpriseAdvocate© – Visibility to equipment and postage spend across your organization like never before! Most organizations lack access to their total mail spends which leads to overspending and lack of control. Postal Advocate will identify these costs, gain visibility directly from your vendors and provide an enterprise wide web platform where the information is available. The enterpriseAdvocate© system allows you to “zoom in” to the detail of a single invoice or location or to “zoom out” to view data your entire organization. You can instantly manage all your mail costs with simplicity and ease. Our team creates, maintains and updates this information for you while continually monitoring changing conditions and searching for future savings opportunities for your organization. Vendor Contract Negotiation Location Optimization (Right-Sizing) Contract Compliance to recover overcharges Streamline Vendor Billing Eliminate Avoidable Fees Lost Postage Recovery Postal Advocate has over 241 years of mailing vendor related experience and is managing the largest fleet of mailing equipment and services in the industry.  This expertise is used to help you set up the best mailing agreements available in the industry.  Typical Savings – 20-40% Leveraging your spend to get the best possible rates from the mailing vendors Pushing the vendors for fixed price points and building internal catalogs to enforce pricing consistency. Increasing the flexibility of offerings to include short term rentals and Online Postage options to reduce future lease obligations. Working directly with the clients and vendors to ensure updated Master Service Agreements are put in place with the most favorable terms. This is the largest opportunity for equipment savings in any organization. Many companies will let their mailing vendors define the requirements for their location renewals or work on an automatic lease-extension model keeping the same equipment in place for extended terms. Postal Advocate’s defined right-sizing process is the main contributor to our 55% equipment savings and ensures that locations get the equipment that best suits their needs. Postal Advocate (Vs. the vendor) will work directly with your locations to define the application, provide the right options, assist with getting agreements approved, and follow up to make sure the new solutions are active and the old have been removed. We will manage your future lease expiration dates to make sure this process is followed into the future and all notes and contacts will be documented in our enterpriseAdvocate© system to ensure all details are captured when backup is required. Postal Advocate will analyze postal equipment invoices for overcharges and will work directly with the vendor for receiving refunds or reduction of future costs.  Below are examples of opportunities which may be identified: Locations not getting the corporate discount or being billed at higher rates than defined in their agreements. Locations still being invoiced for equipment that was returned. Meter rentals, refill and advance charges, maintenance and scale rate changes that are being invoiced but should have been included in the lease. Loyalty Program Fees that are being paid by the location for a program that is included at no charge. Loyalty Program points that are sitting in accounts unused. Avoidable late fees and finance charges. Insurance fees that may not be needed will be removed. Paying for mailing equipment can be difficult because there can be so many items to pay for and keep track of.  This gets worse if you have multiple locations with different agreements.  It is not only the equipment that can have charges for leases, meter rental, maintenance, rate changes, supplies and fees but also the postage for each device that could be run in prepaid or advance accounts.  It is common for large organizations to be paying tens of thousands in avoidable fees because they lack the visibility to what they are paying and the timing in which they need to be submitted. Postal Advocate helps you regain control of your billing with the following: Complete location analysis for what your company is paying for today Bill consolidation to combine services and locations Assistance having Cost Center/GL Code/PO Numbers referenced on your invoices to make them easier to pay Assistance with new locations and office closings Assigning credit card to mailing expenses where required. We look for any fees that can be eliminated that are not a requirement for the equipment.  The following fees are those that we most commonly see our clients are paying before we begin managing their accounts: Late fees and finance charges that can be over 20% of the cost of postage Vendor-provided equipment insurance that is not needed since most companies have a blanket policy Loyalty program and other miscellaneous fees that can be eliminated Optimize Postage Accounts and Recover Lost Funds By managing our clients’ postage data, we recover funds from their closed and dormant postage accounts. As offices close, merge, or just terminate their postage meters, these funds can be forgotten. Also, due to limited visibility and confusion around how postage accounts are funded, money may sit idle for long periods of time. We constantly monitor our clients’ accounts to recover their lost funds; and provide them with a web-based dashboard giving them full mail visibility and oversight for the future. We have found that there could be thousands or even millions of dollars in lost funds that we can help you recover. Postal Advocate has the tools and experience to help you locate and collect any money you are rightfully owed. Situations that could cause this to happen: Closed/consolidated offices and subsidiaries Changed account numbers Returned equipment

Home and Small Office Mail With this change to a more mobile workforce, organizations will need improved mailing and shipping tools to support this new increasingly remote dynamic.  Postal Advocate is the leading expert in this next generation of mailing tools and can show what solutions are available, the savings you can expect, implement these in your environment and manage their day-to-day administrative requirements. All of them have these core benefits: Access information electronically through the cloud. Send mail and packages from any computer. Control where items print and or what way the recipient receives the information (Print, email, fax, text) Simple to implement and maintain with limited to no IT resources required. The best part of all these solutions is they save money.  This could be from postage, equipment, labor or general efficiency. These are the most common solutions:  Online Postage Enterprise Online Postage Enterprise Mail and Shipping Remote Printing Postal Advocate Services: Review available solution options. Run an analysis on your current carrier and postal spends documenting potential savings areas. Manage vendor bids and contract negotiations. Implement platform with the end users validating scales and starter supplies arrived, new solutions are set up, users are trained, first use has occurred, current equipment has been removed and old postage accounts have been refunded. Act as the system administrator performing the following functions: Adding/removing users, setting up user credentials, running accounting reports, managing location chargeback data, being the first responder to location questions, managing cases through the enterpriseAdvocate© system, and running monthly or quarterly reviews documenting the system status, savings, and issues. Mail Equipment and Postage Creating visibility and driving savings on the cost of mailing equipment and metered postage run through your locations. USPS® Permit Accounts Simplifying the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail. This includes finding… Outsourced Mail Services Having a central view to all outsourced mailings and Presort service providers. Savings are derived through invoice validation and contract optimization. Expedited Document and Parcel Shipping Implementing the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times. Collateral View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries. Industries We Serve Steps to Visibility View Our Client Savings Online Postage Enterprise Online Postage Enterprise Mail and Shipping Remote Printing Contact 888-977-MAIL (6245) customerservice@postaladvocate.com

USPS® Permit Accounts Lack of oversight can lead to overspending, funding issues, and lost postage.  For many organizations they represent the largest part of their mailing budget and typically have the least oversight.  Permits are used to and can represent a huge part of your mailing budget. Fund marketing efforts Statement generation that are being done by different outsource providers scattered throughout the country Business Reply for all payments from customers Shipments done from local warehouses The good news is there are tools to manage all of this.  They just require having the right oversight and expertise to make sure everything runs smoothly. We have a defined process that streamlines this spend from a visibility perspective and provides the ability to drive control and savings. Creating Visibility Optimize the USPS® Business Customer Gateway to manage all USPS® activity. Simplify Funding Utilizing the USPS® Electronic Payment System (EPS) Managing the USPS® Enterprise PO Box Online System (ePOBOL) Consolidating your locations into master permits Optimize your Business Reply Mail (BRM) accounts Identify and Recover Dormant Permit Funds Mail Equipment and Postage Creating visibility and driving savings on the cost of mailing equipment and metered postage run through your locations. Home and Small Office Mail Creating a simplified process of distributing, printing and accounting for postage generated in small offices, work from home staff or while travelling on business. Outsourced Mail Services Having a central view to all outsourced mailings and Presort service providers. Savings are derived through invoice validation and contract optimization. Expedited Document and Parcel Shipping Implementing the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times. Collateral View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries. Industries We Serve Steps to Visibility View Our Client Savings Creating Visibility Optimize the USPS® Business Customer Gateway to Manage All USPS® Activity Simplify Funding Utilizing the USPS® Electronic Payment System (EPS) Managing the USPS® Enterprise PO Box Online System (ePOBOL) Consolidating Your Locations Into Master Permits Optimize Your Business Reply Mail (BRM) Accounts Identify and Recover Dormant Permit Funds Contact 888-977-MAIL (6245) customerservice@postaladvocate.com

Outsourced Mail Services There are five key ways we help reduce your costs with Outsourced Print and Mail Services and each is equally important in your program’s optimization. Visibility is the key to success. Optimize how you are sending your mail. Optimize your mail service providers. Continual audit of all mail spends. enterpriseAdvocate© provides a central repository for all mailings. Mail Equipment and Postage Creating visibility and driving savings on the cost of mailing equipment and metered postage run through your locations. Home and Small Office Mail Creating a simplified process of distributing, printing and accounting for postage generated in small offices, work from home staff or while travelling on business. USPS® Permit Accounts Simplifying the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail. This includes finding… Expedited Document and Parcel Shipping Implementing the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times. Collateral View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries. Industries We Serve Steps to Visibility View Our Client Savings Visibility is the Key to Success Optimize How You Are Sending Your Mail Optimize Your Mail Service Providers Continual Audit of All Mail Spends enterpriseAdvocate© Provides a Central Repository for All Mailings Contact 888-977-MAIL (6245) customerservice@postaladvocate.com

Expedited Document and Parcel Shipping With fragmented locations, carriers, systems and users, it can be difficult to control and manage the carrier spends inside your organization. Postal Advocate has the expertise, systems and resources to simplify the oversight and take away the day to day management of the category. At the same time, we can find ways to drastically reduce the expense by identifying areas of savings and working with you end users on implementing best practices. 6 Key Areas: Onboarding Ongoing Management Visibility Reporting Billing Postage Management Onboarding Ongoing Management Visibility Reporting Billing Postage Management  Assisting in integrating the new shipping systems and services into your organization and making sure that all the users become familiar with new steps and processes. Managing ongoing support and first line response to questions and issues they may arise and optimizing the use of current and new shipping services.   Providing online inventory of all spends and updating data as changes occur down to the location level. Creating and providing ongoing, chargeback, ad hoc/custom reports, and managing exceptions. Generating monthly invoices and validating charges are accurate. Customizing internal billing to ensure proper chargeback cost centers are applied. Managing postage access and refill amounts. Validating proper postage chargebacks to cost centers. Recovering unused funds from closed accounts.   Mail Equipment and Postage Creating visibility and driving savings on the cost of mailing equipment and metered postage run through your locations. Home and Small Office Mail Creating a simplified process of distributing, printing and accounting for postage generated in small offices, work from home staff or while travelling on business. USPS® Permit Accounts Simplifying the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail. This includes finding… Outsourced Mail Services Having a central view to all outsourced mailings and Presort service providers. Savings are derived through invoice validation and contract optimization. Collateral View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries. Industries We Serve Steps to Visibility View Our Client Savings Mail Equipment and Postage Home and Small Office Mail USPS® Permit Accounts Outsourced Mail Services Expedited Document and Parcel Shipping Contact 888-977-MAIL (6245) customerservice@postaladvocate.com