Remote Printing

It is not efficient for small office and work from home users to print larger mail jobs because they will not have the proper equipment, supplies or staffing to get them out the door effectively.  Organizations will need to be able to send documents to areas with the proper infrastructure.  There have been tremendous developments in the technology to do this efficiently and at lower costs.  There are two main ways this can be done:

  1. Onsite Production Facilities – There is software in place that can create a virtual print driver on the desktop where the job can be created. It can then be sent to a location inside your organization that has the staff, equipment and support to get the pieces out in a more efficient and lower cost method.  This eliminates the need to have mailing equipment scattered throughout your locations when there can be trained staff and higher-level automated solutions in a central location more suited to process this mail. 
  2. Sent to a Professional Mail Service Provider – Using a similar virtual print driver, the same job could be sent to a third-party company that specializes in this type of work. They will have the infrastructure in place to process your mailings quickly and at the lowest postage costs.


Regardless of which model is chosen, there are significant benefits in having mail produced in a central environment.

Postage discounts – As you can see in the chart below, moving mail from single piece rates to automation with barcodes provides huge savings.
Flexibility with output – Through the newest tools, they give the flexibility on how the item is sent. This can include paper, or electronic client delivery as an email, fax or text.
Mail moves faster from central automated processes.
Mail tracking capabilities.
Documents are archived for retrieval in a central repository.

Postal Advocate Services:

Review available solution options.
Run an analysis on your current carrier and postal spends documenting potential savings areas.
Manage vendor bids and contract negotiations.
Implement platform with the end users validating new solutions are set up, users are trained, and first use has occurred.
Act as the system administrator performing the following functions: Adding/removing users, setting up user credentials, running accounting reports, managing location chargeback data, being the first responder to location questions, managing cases through the enterpriseAdvocate© system, and running monthly or quarterly reviews documenting the system status, savings, and issues.


View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries.


As the only mail audit and recovery firm in the US and Canada, we manage a portfolio of over 174,000 pieces of mailing and shipping eqipment for the largest US companies.