Creating Visibility
Larger mailings are funded with direct USPS® accounts. These are typically fragmented because there are different groups controlling their own USPS® relationships which are infrequently linked to a master postage funding model.
Examples:
This becomes more difficult when there are multiple offices, regions, and divisions inside an organization.
Postal Advocate has developed a four-step process to create this visibility:
Step 1 – Request a report from the client’s accounts payable system with the core names that the Postal Service may show up in your system: USPS®, United States Postal System, *Post Master*, *Post Office*. This should go back as far as possible in case there are dormant accounts that could have lost funds.
Step 2 – Isolate one transaction from each permit account from the reports in Step 1 and request a PDF copy of the invoice. This will provide a higher level of detail on where the permit is funded, permit number, internal contact etc.
Step 3 – Link each permit account to the USPS® Business Gateway. This provides the visibility to the account, funding levels, and transaction details.
Step 4 – Pull summary data into enterpriseAdvocate.com© to provide visibility where required throughout your organization.
Collateral
View the collateral below to learn more about how we can help you gain visibility and create savings. We work with clients in a wide variety of industries.
Contact
- 888-977-MAIL (6245)
- customerservice@postaladvocate.com
