Creating Visibility

Larger mailings are funded with direct USPS® accounts.  These are typically fragmented because there are different groups controlling their own USPS® relationships which are infrequently linked to a master postage funding model.


Statements are processed by one account
Business reply accounts are at the office level
Marketing mailings managed by third-party vendors that are generating the mailings

This becomes more difficult when there are multiple offices, regions, and divisions inside an organization.

Postal Advocate has developed a four-step process to create this visibility:

Step 1 – Request a report from the client’s accounts payable system with the core names that the Postal Service may show up in your system:  USPS®, United States Postal System, *Post Master*, *Post Office*.  This should go back as far as possible in case there are dormant accounts that could have lost funds.

Step 2 – Isolate one transaction from each permit account from the reports in Step 1 and request a PDF copy of the invoice.  This will provide a higher level of detail on where the permit is funded, permit number, internal contact etc.

Step 3 – Link each permit account to the USPS® Business Gateway.  This provides the visibility to the account, funding levels, and transaction details.

Step 4 – Pull summary data into© to provide visibility where required throughout your organization.

As the only mail audit and recovery firm in the US and Canada, we manage a portfolio of over 174,000 pieces of mailing and shipping eqipment for the largest US companies.